A Walk Through The Ministry of Education Kenya NEMIS Portal Registration, Login and Uses

As part of its effort to equip citizens with modern skills and tools to live in the 21st century, the Kenyan government has made significant changes in the education sector. One of these changes is the National Education Management Information System (NEMIS) portal which requires a few steps for registration. The system collates relevant data on students, schools, and aid administrative decisions by providing data-driven insights.

Since it came online in 2018, it has been a resourceful tool for anyone in Kenya’s education sector. For new and prospective users, however, the system might seem complicated. We have a complete breakdown of everything you need to know about the NEMIS Portal, from the registration process to its uses.

Steps For Registration and Accessing the NEMIS Portal

Getting on and making full use of the NEMIS Portal is an easy trip and there is no reason to be intimidated. All you need is a little information at your disposal and you will be able to register as easily as filling a paper form. In registering on the portal, you will need to provide the following:

  • Name of your Organization
  • Username
  • Surname
  • Other Names
  • Gender
  • ID Number
  • Email
  • Department and Category
  • Title (the position held)
  • Mobile Number
  • A Password

The actual registration process only requires an internet-enabled phone or laptop, data, and a few minutes to spare. Once you have these, do the following:

  • Open your browser
  • Click this link to open the NEMIS Portal
  • Once the page opens, click the ‘Register’ link
  • You will be taken to a page where you will fill in the information listed above.
  • Click on the ‘Save’ button when you are done filling in the text boxes
  • Once you hit save, your registration is complete.

NEMIS Portal Registration
Sample page of the NEMIS portal

After clicking ‘Save,’ the NEMIS portal will take you to a page where you will receive a notification that your registration was successful. And that is it. You are now registered on the Kenya Ministry of Education NEMIS portal. With the registration process complete, you will receive a Unique Personal Identification Number (UPI), which you will use to access the system.

To access the portal anytime after registration:

  • Open your browser and open the NEMIS portal
  • Input your username and password
  • Click login, and you will be directed to your workspace, where you can perform all kinds of activities on the portal.

How to Register Students on the NEMIS Portal

One of the things you will notice after hitting the register button on the NEMIS portal homepage is the organization textbox. It has a preapproved list of Kenya agencies, like KNEC, TSC, and KICD. This might leave you wondering how to register students on the portal.

It is possible and equally simple once you have completed your registration on the NEMIS portal as an official, principal, or teacher. To start, you will need the username and password you used during registration. Once you have it –

  • Navigate to the Portal Login on the NEMIS homepage
  • Enter your Username and Password to access your workspace
  • Navigate to the Learner’s Module
  • Once there, use it to capture the details of your students

The Learners Module will require the following information for each student:

  • Name as it is on the birth certificate
  • Student home country and sub-county
  • Gender
  • Parents contacts
  • Parent/Guardian Identification and Contact Number
  • Email Address
  • Special Needs (if any)
  • Nationality
  • School
  • Level of Education, Talent, and Performance

How to Fix Issues During the Registration Process

The portal is quite simple in terms of usage and efficient in data capturing. But that is not to say a prospective user cannot run into specific challenges during the NEMIS portal registration process. If you find yourself in this category, all you have to do is reach out to the Kenya Ministry of Education.

There are a few ways to achieve this, including:

  • Email – [email protected]
  • Phone Number – +254 020 331 8581
  • Postal Address – PO Box 30040-00100, Nairobi, Kenya
  • Physical Address – Jogoo House B, Harambee Avenue, Nairobi County

You can also reach out directly to the technical support team through the following means:

Actions and Processes You Can Carry Out on the NEMIS Portal

There is so much ado about the NEMIS portal and its importance to the Kenya education sector. This is mostly because of its uses which include allowing parents to track their children’s progress and the government to track schools’ performance.

As designed, the NEMIS portal can be used by the following:

  • Ministries, Departments, and Agencies
  • ICT Professionals
  • Parents and Guardians
  • Ministry of Education
  • Learners
  • Development Partners
  • National Secondary School Association
  • Kenya Private School Association
  • Kenya Secondary School Heads Association
  • Teachers
  • Kenya Primary School Association

With NEMIS, members of these groups can collect real-time information about students, manage and analyze complex data in the education sector. Once you have completed your registration, you will be able to access various information and use the NEMIS portal under four key segments known as modules. They are Institution Module, Learners Module, Staff Module, and Finance Module.

Institution Module

Under this module, you will be able to register and access information regarding individual institutions. In the institution module, there are six sub-modules, which are –

  • Institution Registration: You can register your institution here.
  • School Infrastructure: Every piece of equipment and other fixed assets owned by the institution can be found here.
  • School Utility: Utilities owned or under the control of the school are accessible here.
  • Co-curricula: This is for co-curricular activities delivered by individual schools.
  • Teaching and Learning Material: You can register or access data on the quantities of learning materials like the course and supplementary books in individual institutions.
  • Emergency Reporting: Used for notifying the appropriate authority for any emergency or urgent assistance needed by the school.

Learners Module

NEMIS Portal Registration
image source

In this section, those who have completed their registration on the NEMIS portal, including parents and students, can access academic progress. This segment consists of data like:

  • Unique Personal Identifier: Detailed information on each student, including birth certificate, ID, contact numbers. Information supplied here allows the system to generate a UPI for each student.
  • Learner Registration: Teachers and Educators can use this submodule to register details about each student, as discussed above.
  • Student Mobility: You can input information and track if a student changes school.
  • Performance Progression: A place to track how the learner (student) is performing academically. It captures details from primary to tertiary level.
  • Learner Talent – Students and others can track other areas outside academics where they have exhibited significant skill and talent.

Staff Module

Under the staff module, registered users of the NEMIS portal will be able to keep track of various details about teachers and educators in the Kenyan education system. Using this module, you will be able to access the following information:

  • Teacher Mobility: Data and details about teacher transfers and employment history.
  • Teaching Areas: Input and access records on subjects taught by individual teachers.
  • Study Areas: Access the academic and training background for teachers.
  • Teachers Responsibilities: Every responsibility assigned to each teacher, including extracurricular activities.

Finance Module

Government agencies and departments primarily use this module. Under it, registered NEMIS portal users can access details about the income and expenditure of an institution. The data accessible under this module are captured under five submodules, namely:

  • Fees: individual school fees structure
  • Capitation: sets up capitation for disbursement to the public school in question
  • Income Returns: you can access all the money received by the school during a particular year.
  • Development Fund: every project funded by the government for each school in a specific year.
  • Expenditure Returns: the amount spent by each school, purchases, and other relevant details.

On a final note, as mentioned earlier, you will need to complete your NEMIS portal registration to access all the foregoing, using the steps outlined above. Once registered, all you need is your username and password, and you will be able to take advantage of the portal’s data collection from any device.

Adeola Seun
I am a writer who is inspired daily to seek out knowledge and hidden gems, wherever it resides, with the aim of bringing to the limelight, the resources, talents, capabilities, and ideas that abound in this great continent.

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