How to Check Form One Selection School Placements and The Rules to Be Aware of

Immediately after primary school education, pupils have to move over to the next phase of life and that is secondary school education. But for Kenyan pupils, this transition happens to be a big deal; they have to pass the KCPE- Kenyan Certificate of Primary Education, even pupils from private schools are also required to take this exam.

With this, they are eligible for form one selection into schools owned by the government. In Kenya, all public secondary schools have now been classified as either national, extra-county, county, and sub-county schools according to infrastructure and human resources that are available therein.

While registering, candidates are expected to select 11 schools – national (four), extra-county (three; one from each cluster), county (two), and sub-county (two). Students with disabilities are given special treatment as they are allowed to pick one more school from a list of special/integrated institutions.

How Students are Informed of Their Form One Placement

Students are informed of their form one selection by two means, through the online portal, and by SMS method. For the two methods though, the student’s index number will be needed.

1. Online portal

  1. The KCPE Candidates can check their form one selection details using the governments’ ministry of Education online website
  2. The step by step procedure include;
  • Go to the Ministry of Education Website-
  • On the Top Menu, click Online Services and move to Form One Selection, and select it. This will take you to the Form One Selection page where you can choose either National Schools, Extra-County, or County Schools.
  • Select one, e.g. Click on the National Schools Selection,
  • Select the county and sub-county where the candidate sat for KCPE Exam.
  • Enter your KCPE index number e.g 27759130200.
  • Click Submit. The page will process the data. If the student has been placed in any of the schools, the results will pop up.
  • The information of the student including their name, index number, KCPE score, sub-county, the school selected, and school type will be contained in the data. If, click on the admission letter at the bottom of the page to download and print.

After you have downloaded and printed your Form one admission letter, move to present it, together with your passport-sized photograph, and result slip to the school where you sat for your KCPE Exam for endorsement. After that, present the endorsed documents to the secondary school where you are required to report.

2. SMS method

To check secondary school selected- SMS your index number to 22263 (the code works for Safaricom, Airtel, and Telkom). The SMS charge is Ksh. 25.

N.B: The SMS code provided above for checking school selection does not bring selection results instantly. Kindly be patient as the SMS will arrive.

Selection is an ongoing process and it begins with national schools and admission letters will be available a week later.

This method is temporary because of the printout that would be required while reporting to the destination school.

How to Register Online for the KCPE Exam

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In case you are yet to register your ward or pupils for the KCPE exam which would make them eligible for the form one selection, this is for you. Note that registration for the KCPE exam is usually done online.

1. Candidates for KCPE should visit and upload details and photographs (N.B The Kenya National Examinations Council has reduced physical visits by customers due to COVID 19. Customers are advised to access some services electronically via

2. Private candidates should download forms, fill them, and present them to the district education officer.

3. Any corrections that are to be made to names can only be done after results are out, but headteachers must write the explaining the origin of the mistake and pay Ksh3,000 per candidate.

N.B- The organizing body reserves the right to decline this request after consideration.

Things You Should Know About Form One Admission Process

The form one admission is admission into either National, County or District day Schools considering the candidate’s school choices recorded during the year the student sat for KCPE. The National schools select according to candidature and affirmative action which in essence allow each district to have a candidate picked to a national school.

The National school allocation is considered in selecting candidate gender and merit list per district. The last candidate selected is used as a benchmark for automatically determining the cut-off for students to be selected for each national school.

Criteria For Form One Selection

The body in charge of the selection basically considers candidature and origin in giving its admission. Check below for the criteria for the four categories-

  1. National schools- The best five candidates from each sub-county in the country gets automatic selection into these schools.
  2. Extra-county schools- The selection of candidates to extra-county schools will be based on the ratio of 20:40:40, where 20 percent is reserved for the host sub-county, 40 percent for the host county, and 40 percent for other counties. The students with the highest grades with these origins are selected. It is important to note that sometimes it is not all County Schools Can attract National Quota. Some may be allocated quotas to only Districts within-host County.
  3. County schools- available places in county schools will be shared out between the best applicants in sub-counties in the ratio of 20:80. Twenty percent of places will be reserved for the host sub-county and 80 percent for the host county and shared out equitably among all the sub-counties therein. This is where most boarding schools fall

4. District Selection: This is usually done manually given the challenges of mapping primary schools or communities to the proximity of secondary day schools


The above-stated criteria were put in place to combat corruption in the educational sector in Kenya. Due to the fact that various individuals collect money from wealthy parents and offer admission to undeserving students, thereby denying the brilliant ones a shot at the good schools. This method does not only stop back door admission, it also helps to monitor the number of students being admitted, with this, overpopulation is also checkmated as well. This will curb overusing the available infrastructure.


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